1. A common error in drafting and negotiating purchase agreements is
the failure of the parties to agree on exactly what is being purchased for the
"purchase price."
· Is the Buyer acquiring the property and
everything in it for a single gross sales price?
· Or is the Buyer merely purchasing the property
with additional sums and adjustments owed for existing inventory, goods,
licenses, permits, and other such matters that are the subject of a calculation
at or before closing?
The difference may amount to hundreds of thousands of Euros in a
transaction.
The parties to a purchase and sale transaction should also give
careful consideration to the representations and warranties that will be
exchanged in the purchase agreement. The representations and warranties serve
two important but separate functions:
(a) creating liability and a claim for indemnity when the other party
makes a representation that later proves to be untrue;
(b) flushing out the issues through disclosure required by the
agreement and focusing the parties on important issues and facts. When a Buyer
agrees to accept certain representations and warranties being made only to
"Seller's knowledge," the Buyer should seriously consider requesting
additional confort in the form of representations and warranties from (or after
the Seller’s consultation with) the asset manager, the on‐site property manager
or general manager, the director of marketing, the controller, and the chief
structural engineer.
2. DOMINIUM BROKER has often been able to use the ground lessor's
estoppel certificate as a
vehicle to clean up deficiencies in the ground lease‐‐a purpose for
which the certificate is not really intended.
3. While an assignment of Seller's claims may seem innocuous, we have
found that obtaining an assignment of the Seller's claims, or at least the
right to share in those claims, has enabled our Buyer‐clients to assert claims
or raise various defenses they would not otherwise have, including cross‐claims
and counterclaims in connection with pre‐Closing liabilities that result in the
Buyer being named as a convenient defendant in the lawsuit.
4. It is important for the Buyer to obtain the tax clearance
certificate as close in time to the Closing as possible. A number of counties
or other taxing authorities will not issue an occupancy tax clearance
certificate or equivalent; however, they are often willing to provide some form
of verbal confirmation to a prospective Buyer. As a part of the due diligence,
a cautious Buyer should also request copies of previous tax returns and copies
of canceled checks evidencing payment.
5. We cannot tell you how often we have seen parties, proceeding
without the benefit of The DOMINIUM BROKER, forget to transfer ownership of
motor vehicles pursuant to the state transfer certificates. Many people just
assume that, by virtue of the bill of sale, the transfer of ownership has been
effectuated.
However, for legal title to pass, the parties must comply with the
specific certification requirements of the state in question. We have also
often found that Buyers assume that the vehicles are owned, but through our
diligence often we have uncovered that they are subject to longterm leases,
some of which may prohibit transfer. In such situations, we recommend obtaining
a consent and estoppel certificate from the vehicle lessor.
In most states, the rules governing the transfer of pleasure boats and
vessels are similar to those governing transfers of motor vehicles. In other
words, an effective transfer requires appropriate specific certification from
the relevant state agency often the same one that regulates motor vehicles.
6. It is particularly important for a Buyer to review and understand a
preliminary schedules of accounts receivable, accounts payable, reservation
agreements, and deposits. It is also important to update this review and
analysis. A Buyer could be seriously prejudiced failing to require an update of
these schedules immediately prior to Closing.
For example, a client came to us following the acquisition of a
property that it handled "in house," because it realized that it had
failed to ask for up‐to‐date reservation agreements and an up‐to‐date deposit
list at Closing. Working off of old schedules, the Buyer did not obtain cash
from the Seller or a credit against the purchase price at the Closing to cover
additional deposits the Seller had received for some major events. For
practical business purposes, the Buyer had to honor the significant banquet and
other event reservations and give the customers credit for the deposits they paid to the prior owner, but
this oversight turned profitable events into loss‐leaders. This is a good
example of why it is important to require the Seller to represent and warrant
the accuracy of the schedules both at the time of the agreement and as of the
Closing. This is a standard representation that is used in DOMINIUM BROKER agreement
forms.
7. You cannot believe how frequently Buyers fail to pay attention to
equipment leases and the impact they can have on the operation of the property
after the Closing. Many equipment leases are in fact long‐term capital leases
that may impose millions of Euros in liability over their terms. Often these
equipment leases relate to telephone systems, televisions, computers, and
related operational equipment, and may be non‐assignable by their terms or
result in a default and acceleration upon an unconsented transfer. Therefore, DOMINIUM
BROKER strongly recommends that the diligence review include a thorough
analysis of the equipment leases themselves to determine whether they are
assignable, understand the terms and the payment schedule, and obtain estoppel certificates
from the equipment lessors and/or attempt to negotiate a buy‐out of the same,
if appropriate.
8. Every Buyer should understand each of the employment contracts
(relating to the property in question) that may survive the Closing. It may
enable the Buyer to negotiate for the Seller to arrange termination of certain
contracts, to buy them out, or to give the Buyer a credit for certain
burdensome contracts. Failure to deal with these issues could result in the
Buyer assuming these liabilities under a general assumption clause in the
purchase agreement.
Certain union contracts may, by their terms, also require that they be
assumed, thus leaving the Buyer with no opportunity to renegotiate those terms.
It is critical, as part of the diligence and underwriting process, that the
Buyer understand the legal and economic impact of such contracts. Moreover,
even if the union contract does not require an assumption, a Buyer does have a
duty under the National Labor Relations Act to "recognize" a unión and
negotiate in good faith to reach a new agreement with that union until an "impasse"
is reached.
DOMINIUM BROKER's transactional lawyers work very closely with the
Group's labor lawyers to structure an acquisition for a Buyer in the manner most
likely to minimize the Buyer's burdens and liabilities acquired through either
an express assumption of union contract obligation or under the duty to bargain
in good faith and recognize the existing union. It may not always be possible,
or even the right thing, to be "union free," but you should always be
"union smart." It is critical that one does not undertake
any actions with respect to labor matters without consulting labor counsel,
because the effects may be devastating‐‐even from inadvertent and seemingly
innocent statements and communications. certificates should also be listed and
the unredeemed amounts should either paid to the Buyer or credited against the
purchase price.
14. Some Buyers focus on what they believe to be the major
transactional aspects of an acquisition, such as the purchase agreement, the
revenues and expenses of the property, the physical and structural aspects of
the property, the terms of management and franchise arrangements, and similar
items. While these ítems are certainly critical to the transaction, one should
not fail to understand the importance of obtaining or retaining the various
permits and licenses that are necessary for the property to continue to operate
as a going concern. Failure to maintain any one of the operational permits that
were in place with the Seller prior to Closing may have an adverse effect on
the operation of the property after Closing.
For instance, if there is a lapse in the liquor license, the property will
be prevented from selling liquor to its guests. A great deal of customer
goodwill may be lost as weddings, group meetings, conventions, and other
profitable business is put in jeopardy. The results may be a dip in beverage
revenue, but the net negative guest experience during that time may have
repercussions far beyond the period that the property was unable to serve
liquor. After all, a major component of a property's value is the goodwill established. The
same is true if the property fails to maintain or obtain a cabaret license, for
instance, which could result in having the nightclub at the property shut down.
Depending on the type of property, this may have a devastating effect.
These are
obvious examples of permits and licenses that a property might have, but there
are others less obvious, which may include the public utilities commission
permit to allow the pick‐up and drop‐off of guests at the local airport. Again,
while it may not affect the property's revenue immediately, it may affect the
guest experience, and therefore the property's reputation.
Another such example is FCC permits, which are required to communicate
over the airwaves (i.e., walkie‐talkie radio transmission to and from
limousines, vans, busses, and boats). For example, in one transaction that DOMINIUM
BROKER handled, one of the more difficult things in closing the deal was
assuring the maintenance of the FCC permits so that the resort property would
continue to have the ability to take its guests out on snorkeling and scuba
dives off the coast where the property was located.
15. The Buyer should obtain a schedule of accrued wages and salaries
of property employees as of the Closing date, together with accruals for
vacation pay, sick pay, holidays, etc., and any other employee benefits such as
management bonuses. The accuracy of these various accruals should be tested.
The Buyer should also:
(a) obtain a calculation of the accrued payroll taxes and test the accuracy
of the calculation;
(b) obtain copies of the physical inventories (priced and extended)
and test the accuracy of the price of the extensions on a test basis;
(c) complete all proration calculations that require the receipt of a subsequent
billing, as follows:
(#) electricity
(#) telephone
(#) wáter
(#) fuel or gas.
The calculations of the prepaid expense prorations (real property taxes
and any other items) should be reviewed. The Buyer should obtain a schedule
summarizing the concession rent and fees due to the property at the beginning
of the month and the minimum and percentage rent and fees due for the month of
Closing, then calculate the prorated rent and fees. The Buyer should review the following closing adjustments:
(a) payments made pursuant to any subleases, leases, contracts, or
agreements pertaining to the property;
(b) all lease, security, deposit, or advance rents. The Buyer should
obtain a detailed listing of the travel agent commissions payable for the
guests that were in‐house on the night of Closing and test the calculation of
the prorated commissions.
The Buyer
should inquire if additional prorations are appropriate for such items as
follows:
(1)
retroactive premium adjustments for workmen's compensation insurance; and
(2)
trade‐out agreements. The Buyer should prepare a proration schedule of the
amounts due from (to) the Buyer and Seller.
The Buyer
should obtain the aged accounts receivable listing as of the Closing date as
provided for in the Purchase Agreement.
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